Have you discovered this time-saving trick - Recurring Payables Batches? If you enter any transactions that recur on a predictable schedule, with the same amount, payees, and terms (think: Rent, Parking, Insurance), then this will be your new favorite time-saver.
a. Go to TransactionsàPurchasingàBatches. Enter a Batch ID that suits the recurring transactions, something like MONTHLY.
b. Select Payables Trx Entry as the Origin
c. The Frequency field determines how often this batch will be posted. For a recurring batch, select one of these options:
i. Biweekly (once every two weeks)
ii. Semimonthly (twice a month)
iii. Monthly
iv. Bimonthly (once every two months)
v. Quarterly (once every three months)
vi. Miscellaneous (Use the Days to Increment field to specify frequency)
d. Enter the posting date that corresponds with the next time you will need to record these transactions.
e. Select the correct Checkbook ID.
f. Enter Alt-R or click on the Transactions button.
g. Any transactions you enter and save in this batch will be saved in the WORK table until posted, when they will be moved to OPEN until paid. There will now be transactions dated for the next recurrence in the WORK table. You can go back into the Payables Batch Entry window, open up your MONTHLY batch, and the transactions will be there with the appropriately incremented posting date.
